A strong and well-functioning remote workforce is one of the secrets behind today’s successful startups. Rather than depending only on expensive in-house professionals, most startups prefer hiring trained and knowledgeable
professionals from around the world. Some companies prefer to set up an entire virtual team, whereas others choose to let a few aspects of their business be managed by remote teams. Engaging remote employees can undoubtedly bring in a range of benefits to an organization but managing virtual teams can also pose multiple challenges. The management of a virtual team may seem tough, but it is definitely not impossible.
Here are 5 effective strategies for you to manage and direct your virtual teams:
1.Utilize the ‘Golden Hours’
For a photographer, ‘golden hours’ could probably be the time during sunrise and sunset that lets them capture the most beautiful pictures of the day. Similarly, while managing virtual teams, make sure that you utilize the overlapping hours when both the teams are up and working. Even if it is only 4-5 hours, that time needs to be the most productive one. Within this specific time span, you can have your daily meetings, review your daily work and update the status of your projects.
2.Use the Right Tools to Communicate with the Team
The most critical issue while managing a virtual team is communication. To counter this challenge, it is important to select the right tools for perfect communication. Video calling definitely serves as an excellent tool for communication, but you don’t want to use it for fixing minor problems. Try and reserve video calls for weekly meetings. Emails and phone calls, on the other hand, are appropriate tools for daily communication and documentation. Most companies also prefer using an internal social networking platform for hassle-free communication.
3.Set Up a Project Management System
When businesses have smaller remote teams, they often make the mistake of handling all the communication and workflow through emails. This process could turn out to be dangerous for your business in the long run. It is rather advisable to adopt project management systems that help you strategically organize documents and conversations, making them more streamlined. Operating and running your business only through emails can soon make your work unmanageable and disorganized.
4.Make Use of Screen Sharing Tools
There are multiple tools that enable you to share your screen. In managing a virtual workforce, such tools can be of immense help. You can choose to share your screen so that the other person has a clear understanding of what you are doing. Some tools also allow people to control another computer remotely.
5.Analyze the Performance of the Team
While managing virtual teams, there’s no chance of running to the office and managing the workforce in person. It is, thus, important to check periodically if the team is meeting the expectations. Moreover, while directing a remote team, it is also important to ensure that the remote employees have a thorough understanding of the business goals and that they are connected.
The recent technological advancements have redefined almost each and every aspect of our lives, especially how we proceed with our work. Hiring remote employees is no more an exception; rather it has become a popular aspect of today’s startups. It is, thus, important for managers to equip themselves with the right strategies to manage remote teams effectively.